Association Football Club Morda United Privacy Policy. 

Effective Date: 27.04.26

1. Introduction

Association Football Club Morda United (“the Club”, “we”, “our”, or “us”) is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, and protect personal data when you:

  • Register for open football sessions
  • Contact us
  • Participate in club activities

We process personal data in accordance with UK data protection laws, including the Data Protection Act 2018 and UK GDPR.

2. Data We Collect

We may collect and process the following personal data:

a) Personal Information

  • Name
  • Date of birth
  • Address
  • Contact details (phone number, email)

b) Parent/Guardian Information (for under 18s)

  • Name
  • Contact details
  • Relationship to participant

c) Emergency Contact Information

  • Name
  • Contact number

d) Medical Information (Special Category Data)

  • Relevant medical conditions
  • Allergies
  • Injury information

This information is only collected where necessary to ensure the safety and wellbeing of participants.

3. How We Use Your Data

We use personal data for the following purposes:

  • Administering open sessions, training, matches and club activities
  • Ensuring participant safety and welfare
  • Managing emergency situations
  • Communicating with participants and parents/guardians
  • Maintaining attendance and incident records

We will only use your data for the purposes it was collected for.

4. Legal Basis for Processing

We process personal data under the following legal bases:

  • Legitimate interests – to run safe and effective football sessions and matches
  • Consent – where you have provided explicit permission (e.g. medical information, photography)
  • Vital interests – where processing is necessary to protect someone’s health or safety

5. How We Store and Protect Data

We take appropriate measures to protect personal data, including:

  • Secure storage (physical and/or digital)
  • Restricted access to authorised club personnel only
  • Regular review of data handling practices

6. Data Retention

We will retain personal data only for as long as necessary:

  • Session records and contact details: up to 12 months after last attendance
  • Medical and incident records: up to 3 years (or longer where required for safeguarding or legal reasons)

After this period, data will be securely deleted or destroyed.

7. Sharing Your Data

We do not sell or share personal data for marketing purposes.

We may share data only where necessary:

  • With emergency services (e.g. ambulance)
  • For safeguarding purposes
  • Where required by law

8. Photography and Media

We may take photographs or video recordings during sessions for promotional purposes.

  • We will only use images where consent has been provided
  • You can withdraw consent at any time

9. Your Rights

Under UK data protection law, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion of your data
  • Withdraw consent (where applicable)
  • Restrict or object to processing

To exercise any of these rights, please contact us using the details below.

10. Contact Details

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Association Football Club Morda United 
Email: afcmordaunited@gmail.com
Welfare Officer: Laura Biggar

11. Changes to This Policy

We may update this Privacy Policy from time to time.
Any changes will be posted on this page.

By providing your data to the Club, you acknowledge that you have read and understood this Privacy Policy.